A Zoom AI assistant that doesn't join your call
Them: Is our meeting data stored anywhere?
Answer · say this
Call audio and transcripts aren't stored on Wazomind's servers. On the Windows app they stay on your machine.
grounded in Security.pdf · your knowledge base
Which one you need depends on how you use Zoom
This is the part most comparison articles get wrong, so it's worth being precise. A Chrome extension can only hear a browser tab. Zoom is unusual among the big three because most people don't use it in a browser at all — they use the desktop client, which is a separate application.
| How you join Zoom | What you need | Why |
|---|---|---|
| Zoom in a browser tab (zoom.us web client) | Chrome extension | The call audio is in the tab, which the extension can capture |
| Zoom desktop app (Windows) | Wazomind Windows app | Captures system audio, so it hears the app as well as your microphone |
| Zoom desktop app (macOS) | Not yet | The macOS build isn't ready. Use the Zoom web client with the extension in the meantime. |
If you're not sure which you use: if Zoom opens in its own window rather than a browser tab, that's the desktop client.
How this differs from Zoom AI Companion
Zoom ships its own assistant, and for meeting summaries it is perfectly capable. The differences that matter in practice:
Your account admin controls it. AI Companion has to be enabled at the account level, and on many corporate accounts it simply isn't. It also generally requires the host to switch it on for a given meeting — so if you're the guest on someone else's call, it isn't yours to turn on.
It summarises; it doesn't coach. AI Companion produces a recap after the meeting. It doesn't put the answer to an objection on your screen while the objection is still hanging in the air.
The host can see it was used. AI Companion is a Zoom feature and behaves like one. Wazomind runs on your side of the call and is visible only to you.
Why "no bot" matters on Zoom
Zoom's participant list is prominent, and notetaker bots show up in it by name. Worse, many Zoom meetings run with a waiting room, so a bot has to be explicitly admitted by the host — which means either an awkward pause while someone lets your notetaker in, or the bot silently never joining and you discovering afterwards that no notes exist.
Wazomind sidesteps the whole mechanism. There is nothing to admit, so there is nothing that can fail to be admitted.
What you get on a Zoom call
During
Live transcript with speakers separated, suggestions for the next thing to say, and one key for the answer to the question just asked.
After
Summary, decisions, action items with owners, and a drafted follow-up email.
On the Windows app
Also answers from your own uploaded documents — the number from your pricing sheet, the line from your battlecard — plus memory of past calls with the same people.
FAQ
Does a bot join my Zoom meeting?
No. Wazomind captures audio on your own device, so nothing appears in the participant list and there is nothing for a host to admit from the waiting room.
Does the Chrome extension work with the Zoom desktop app?
No, and no browser extension can — an extension can only hear a browser tab. For the Zoom desktop client you need the Wazomind Windows app, which captures system audio.
Do I need to be the host?
No. Wazomind doesn't ask Zoom for anything, so host permissions and account settings don't apply.
Does it work on Mac?
Not yet. The macOS app is in development. Mac users can use the Zoom web client with the Chrome extension today.
Is it free?
Yes to start. Unlimited live transcript, three coaching suggestions per call, and a summary with key points. Pro is $19/month or $180/year.
Try it on your next Zoom call
Free to start, no card. Nothing joins your meeting.
Add to Chrome - free